B&B Manager vs Freetobook

Freetobook is a good place to start. B&B Manager is where you go when you've outgrown a booking calendar.

All 96 features. From £29/month. 7-day free trial.

The Quick Version

Freetobook does one thing well: bookings.

It's free (or cheap), it connects to OTAs, and it handles availability. For B&B owners just starting out, it's a reasonable first step.

But if you've been running your B&B for a while, you've probably noticed what Freetobook doesn't do. It doesn't plan your breakfast. It doesn't track your expenses. It doesn't remind you about fire safety checks. It doesn't tell you whether you're making a profit. It doesn't help you manage reviews, send newsletters, or set seasonal pricing.

B&B Manager does all of that — plus everything Freetobook does — for £29/month.

Feature Comparison

More than a booking calendar.

Feature	B&B Manager	Freetobook
Pricing	From £29/mo	Free basic / ~£30+ paid
Booking calendar	Yes	Yes
Channel manager	Yes (50+ OTAs)	Yes (major OTAs)
Direct booking widget	Yes	Yes
Guest profiles	Yes (dietary, preferences, history)	Basic
Breakfast management	Yes	No
Housekeeping tasks	Yes — auto-generated on checkout	No
Compliance tracking	Yes — fire, food hygiene, legionella, GDPR	No
Expense tracking	Yes — with VAT auto-calculation	No
Financial reports	Yes — P&L, cash flow, VAT, tax reports	No
Smart pricing	Yes — seasonal rules, competitor monitoring, gap finder	No
Review management	Yes — sentiment analysis, response drafting	No
Email campaigns	Yes	No
Referral tracking	Yes	No
Stock & inventory	Yes	No
Petty cash	Yes	No
Linen tracking	Yes	No
Repair logging	Yes	No
Guest registration	Yes — auto on check-in	No
Welcome notes	Yes	No
Revenue reports (ADR, RevPAR)	Yes	No
Total features	96	~15

The Real Question

Free is hard to argue with. But ask yourself.

Freetobook is free — and free is hard to argue with. But ask yourself:

Do you know if your B&B is profitable? Can you see a P&L? Do you track expenses?
Is breakfast stressful? Do you sometimes forget dietary requirements or buy too much (or too little)?
Are your compliance checks up to date? Fire alarms tested? Fridge temps logged? Guest registration complete?
Are you charging the right rates? Do you adjust for bank holidays, school holidays, local events?
Do you respond to reviews quickly? Can you see all your reviews from every platform in one place?

If you answered "no" to any of those, you've outgrown a booking calendar. B&B Manager costs £29/month — less than a single night's stay — and handles all of it.

Who Should Choose What

An honest recommendation.

Stick with Freetobook if…

You only need a booking calendar and channel manager
You're just starting out and want to keep costs at zero
You're comfortable managing everything else with spreadsheets and notebooks

Move to B&B Manager if…

You want one system for your entire operation
You need financial reports (P&L, cash flow, VAT)
You want breakfast management and dietary tracking
Compliance matters to you (fire safety, food hygiene, legionella)
You want smart pricing tools to earn more per room
You want to manage reviews and marketing from one place

The Cost of "Free"

Free — but the things it can't do have a cost.

Freetobook is free — but the things it can't do have a cost:

No expense tracking → you don't know if you're profitable
No breakfast management → dietary mistakes, food waste, stressful mornings
No compliance tracking → risk of failing an inspection or missing a legal requirement
No smart pricing → leaving money on the table during peak periods
No review management → slow responses, missed feedback patterns
No housekeeping system → rooms forgotten, tasks unclear when someone else helps

B&B Manager costs £29/month. That's 97p per day. If it saves you one dietary mistake, one missed compliance check, or one night's revenue through better pricing — it's paid for itself many times over.

Questions

Freetobook vs B&B Manager, answered.

Freetobook does one thing well — bookings — and for that it's free (or cheap). But it doesn't plan your breakfast, track your expenses, remind you about fire safety checks, or tell you whether you're making a profit. B&B Manager does all of that plus everything Freetobook does, for £29/month — about 97p a day.

Yes. You get a booking calendar, a channel manager connecting 50+ OTAs, and a direct booking widget — everything Freetobook offers — alongside breakfast management, compliance tracking, financial reports, smart pricing, review management and more. See the full list on our features page.

If you only need a booking calendar and channel manager and want to keep costs at zero, Freetobook is fine. Move to B&B Manager when you want one system for your entire operation — financial reports, breakfast and dietary tracking, compliance, smart pricing, and reviews all in one place.

From £29/month (billed annually) for properties with 1–5 rooms, with all 96 features included. There's a 7-day free trial so you can try everything first. See full details on the pricing page.

Outgrown the booking calendar?

96 features. One app. From £29/month. Try B&B Manager free for 7 days — full access to everything.

Try B&B Manager free for 7 days

All prices in GBP (£). Freetobook pricing and capabilities are stated as a general comparison and may change — check Freetobook directly for current details. B&B Manager is part of the Prisma hospitality family.