You didn't start a B&B to stare at spreadsheets.
96 features. One app. From £29/month. Built for owners who do everything.
Start your 7-day free trialB&B Manager by Prisma
B&B Manager gives you bookings, breakfast planning, housekeeping, finances, compliance, pricing, reviews, and marketing in a single interface. Built for owner-operators who wear every hat. From £29/month.
The Problem
You check guests in. You cook breakfast. You clean rooms. You chase payments. You log fire safety checks. You respond to reviews. You adjust prices for bank holidays. You order supplies. You file VAT returns.
Most B&B software handles one of those things — bookings. The other forty-nine? That's spreadsheets, notebooks, memory, and hope.
Hotel management systems handle everything — but they're built for properties with departments, teams, and budgets ten times yours. You don't need ten separate apps. You need one that does everything.
The Solution
B&B Manager is not a scaled-down hotel system. It was designed from scratch for the reality of running a B&B — where one or two people do everything.
The Eleven Modules
Eleven modules, 96 features, one interface — covering every job that crosses your desk before, during, and after a guest's stay.
Your morning command centre. Open it once and you know: who's arriving, who's departing, which rooms need cleaning, what's for breakfast, how much you've earned, what compliance checks are due, what the weather's doing, and what your week looks like. Every morning starts here.
28-day timeline calendar. Create bookings, check in, check out, modify, cancel with automatic refund calculation. Channel manager syncs with 50+ OTAs. Direct booking widget for your website saves you OTA commission on every direct booking.
Full profiles with dietary requirements, preferences, and notes. Returning guest recognition. Special request tracking. Communication history. Personalised welcome notes generated automatically.
Room status board. Cleaning tasks auto-generated on checkout — prioritised by the next arrival. Configurable checklists. Linen tracking with shortage alerts. Repair logging. You never forget what state a room is in.
The feature that makes B&B owners say "where has this been all my life." Tomorrow's breakfast card: how many guests, who has dietary requirements, what you're serving. Menu planner. Portion calculator scaled to guest count. Shopping list: what you need minus what you have, grouped by supplier with estimated cost. Honesty bar tracking. Breakfast feedback.
No other B&B software does thisRecord payments and expenses with automatic VAT calculation. Auto-invoicing on checkout. Petty cash ledger. OTA payout reconciliation — match what the OTAs paid against what they owe. Cash flow view. Tax-ready reports. VAT summary. Annual P&L. Revenue reports: ADR, RevPAR, occupancy trends. Finally know your numbers.
Track everything with par levels. Low stock alerts before you run out. Supplier directory. Auto-generated order lists. Delivery checklist. Usage analysis — know how fast you go through things.
Visual rate calendar. Set seasonal pricing rules once — summer, bank holidays, Christmas — and the overrides generate automatically. Log competitor rates. Occupancy-based suggestions. Last-minute deal automation. Gap finder identifies empty periods and calculates the revenue at stake.
All reviews from every platform in one feed. Score tracking over time. Sentiment analysis highlights what guests love and what they complain about. Draft responses. Social media post queue. Email campaigns to past guests. Referral tracking.
Guest registration auto-generates on check-in. Fire safety check scheduler. Food hygiene logs. H&S walkrounds. Legionella water temperature logs. Insurance and licence renewal reminders. Compliance dashboard: green, amber, or red at a glance. GDPR data retention built in.
Unified inbox: OTA messages, emails, enquiries in one stream. Respond, convert enquiries to bookings. Template-based replies. Contacts directory.
Simple Pricing
The only difference is how many rooms you have. No setup fees, no contracts, all 96 features at both tiers.
For properties with 1–5 rooms
from £29/month — £348/year
2 months free on annual
For properties with 6+ rooms
£599/year — just £49.92/month
2 months free on annual
Choose monthly or annual — go annual and get 2 months free. No setup fees. No contracts. Cancel anytime. 7-day free trial with full access — no credit card required.
See full pricingWhat Makes B&B Manager Different
| B&B Manager | Typical B&B software | |
|---|---|---|
| Breakfast management | Full module — menus, dietary alerts, shopping lists | Not available |
| Compliance tracking | Fire safety, food hygiene, legionella, GDPR | Not available |
| Financial reports | P&L, cash flow, VAT, tax reports | Basic revenue only |
| Smart pricing | Rate calendar, seasonal rules, competitor monitoring, gap finder | Basic or manual |
| Review management | All platforms, sentiment analysis, response drafting | Alerts only |
| Scope | 96 features across 11 modules | Booking calendar + channel manager |
96 features. One app. From £29/month. Built for owners who do everything.
Start your 7-day free trialAll prices in GBP (£). Billed via Stripe. No credit card required to start — sign up, set up your property, and only add payment details if you choose to keep going after the 7-day free trial. Cancel anytime. B&B Manager is part of the Prisma hospitality family. Running a hotel with departments? See Prisma Hotel Platform — ten apps, from £99/month.